Workplace Project Manager

About the job

Responsibilities

• Project manage global special projects including health & safety, design standards, emergency response, and sustainability initiatives across Harvey's office portfolio.
• Partner with Security, HR, Legal, and regional Workplace leads to build and roll out emergency response plans and Workplace Violence Prevention Plans (WVPPs).
• Maintain and evolve global design standards for furniture, finishes, and signage to ensure consistent branding across offices.
• Drive sustainability initiatives, including vendor and materials selection, and energy/waste programs, tracking progress against goals.
• Oversee the global rollout of Workplace tooling and software, including evaluation, piloting, implementation, and stakeholder training.
• Manage global and national vendor contracts for services like F&B, janitorial, and plants, including procurement and negotiation.
• Build and maintain the FDOB checklist and playbook for regional workplace leads executing satellite moves, expansions, and new-office openings.
• Own the portfolio-level calendar for expansions and new offices to appropriately sequence and resource projects.
• Lead moves, openings, or buildouts directly where regional coverage is not yet established or bandwidth is limited.
• Coordinate with IT, Security, and AV to maintain day-one readiness standards in the playbook.
• Build and maintain project plans, schedules, and budgets for global programs and the FDOB playbook, tracking milestones, dependencies, and risks.
• Communicate program status clearly to stakeholders and leadership.
• Manage vendor relationships tied to global contracts and programs, ensuring accountability for schedule and quality.
• Report to the Global Workplace Operations Manager to ensure programs and playbooks meet Harvey's workplace standards.

Requirements

• 5+ years in workplace operations, program management, or project management.
• Experience leading cross-functional programs such as health & safety, emergency preparedness, sustainability, or systems/tooling rollouts.
• Strong program design and playbook-building instincts.
• Experience managing vendor and procurement relationships at a national or global scale.
• Strong command of project management fundamentals: scope, schedule, budget, risk, and stakeholder communication.
• Experience partnering with construction, real estate, or facilities teams on office moves or buildouts.
• Excellent organizational and communication skills.
• Comfort with ambiguity and a hands-on, get-it-done approach.
• Based in New York and able to work on-site at our NYC office.
• Willingness to travel to other sites as projects require.