Executive Business Partner (Office of the CEO)
$200k - $250k • San Francisco
Posted 20d ago
About the job
World Labs is a frontier AI research and product company advancing spatial intelligence, the next frontier beyond large language models. Co-founded by Dr. Fei-Fei Li, Justin Johnson, and Ben Mildenhall, the company is pioneering world models that perceive, generate, reason, and interact with virtual and physical worlds. Their flagship product, Marble, transforms text, images, and video into fully navigable 3D worlds, unlocking applications across gaming, film, architecture, robotics, and immersive digital experiences. Backed by leading investors and with over $1B raised, World Labs is assembling a world-class team at the intersection of AI research and real-world deployment.
World Labs is seeking an Executive Business Partner (EBP) to support the CEO. This is a highly strategic and execution-oriented role designed to create leverage for one of the most influential leaders in AI. The EBP will operate as a hybrid of Executive Assistant (EA) and Personal Assistant (PA), owning priorities end-to-end, anticipating needs, and ensuring seamless execution across the CEO’s professional landscape, including both World Labs and her ongoing commitments at Stanford.
This is a high-trust role for someone who brings excellent judgment and discretion, is highly detail-oriented without sacrificing speed, and knows how to create leverage in a fast-moving environment with significant internal and external demands. The ideal candidate will not only manage execution, but also act as a force multiplier, reducing cognitive load, driving alignment, and enabling the leadership to focus on the highest-impact priorities.
Responsibilities
- Own CEO's calendar end-to-end, sequencing priorities, protecting focus time, and anticipating conflicts.
- Coordinate complex internal and external scheduling, including executive meetings, press, speaking engagements, and cross-functional initiatives.
- Plan and coordinate meetings, travels, events, and logistics end-to-end, ensuring proper preparation and follow-through.
- Build and maintain an operating system for priorities, open loops, follow-ups, and key commitments.
- Ensure the CEO is prepared for key meetings with context, pre-reads, and agendas.
- Capture decisions and action items, drive follow-through, and ensure nothing important is lost.
- Manage and triage CEO's inbox, surfacing critical items and drafting responses.
- Provide personal support for appointments, vendors, and travel coordination with discretion.
- Anticipate needs, identify issues early, and proactively resolve them with minimal direction.
- Operate comfortably in a high-stakes and time-sensitive environment.
Requirements
- 8+ years of experience supporting C-suite, founder, or similarly high-profile leader in a fast-paced startup environment.
- Exceptional judgment, discretion, and ability to handle highly confidential information.
- Operationally minded, organized, and detail-oriented with a talent for building systems and creating structure in ambiguous environments.
- Demonstrated capability in orchestrating complex local and global travel logistics.
- Strong written and verbal communication skills, with the ability to build effective relationships across diverse teams.
- Experience in technology, AI, academia, or research environments is a plus.
- Bilingual fluency in English and Mandarin is a must.
- Thoughtful and proactive in identifying situations requiring a nuanced approach.
- Tech-savvy with fluency in modern productivity tools (e.g., Claude/ChatGPT/Gemini, Google Workspace, Slack, Signal).
- Willingness to be in the San Francisco office 5 days a week, with flexibility for travel to Palo Alto.